GDPR
Motion Recruitment Partners LLC and its group companies ( “Seven Step RPO”, “Jobspring Partners”, “Workbridge Associates” , “MRP Recruiting Inc.” and “BlueGlue”, “Motion Recruitment Partners Ltd” , collectively, “Motion Recruitment Partners”, or “MRP”, “we”, “us” and “our”) is committed to protecting and respecting the personal data that we hold. This GDPR privacy statement describes why and how we collect and use personal data and provides information about individuals’ rights. It applies to personal data provided to us, both by individuals themselves or by others. We may use personal data provided to us for the purposes described in this privacy statement or as made clear before collecting personal data.
Personal data is any information relating to an identified or identifiable living person. When collecting and using personal data, our policy is to be transparent about why and how we process personal data.
We process personal data for numerous purposes, and the means of collection, lawful basis of processing, use, disclosure, and retention periods for each purpose are set out in the relevant sections below.
The personal data that is provided to us is provided either directly from the individual concerned, from a third party acting on behalf of an individual, or from publicly available sources.
1. Security
We take the security of all the data we hold seriously. Staff involved in data processing are trained on data protection, confidentiality and security. We have a framework of policies and procedures which ensure we regularly review the appropriateness of the measures we have in place to keep the data we hold secure. All information you provide to us is stored securely. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site or systems, you are responsible for keeping this password confidential. We ask you not to share a password with anyone. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted via the internet; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorized access. 2. Data that we hold
2.1 Professional Services We provide services primarily to businesses, other organizations and, in limited circumstances, individuals. The exact data held will depend on the services to be provided. Where we engage with clients for professional services, we may collect and process personal data to satisfy a contractual obligation or regulatory requirements. We request that clients only provide the personal data that is required for us to fulfill our contractual obligation or regulatory requirements. 2.1.1 Why do we process data? Where data is collected for professional services, it is used for several purposes, as follows;
We take the security of all the data we hold seriously. Staff involved in data processing are trained on data protection, confidentiality and security. We have a framework of policies and procedures which ensure we regularly review the appropriateness of the measures we have in place to keep the data we hold secure. All information you provide to us is stored securely. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site or systems, you are responsible for keeping this password confidential. We ask you not to share a password with anyone. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted via the internet; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorized access. 2. Data that we hold
2.1 Professional Services We provide services primarily to businesses, other organizations and, in limited circumstances, individuals. The exact data held will depend on the services to be provided. Where we engage with clients for professional services, we may collect and process personal data to satisfy a contractual obligation or regulatory requirements. We request that clients only provide the personal data that is required for us to fulfill our contractual obligation or regulatory requirements. 2.1.1 Why do we process data? Where data is collected for professional services, it is used for several purposes, as follows;
- Providing services to clients. Data is processed in accordance with our terms and conditions of engagement between our clients and us and may sometimes be further clarified in written documentation supplied before any data processing may occur. We provide a range of professional services to our clients, which includes:
- Client management. When communicating with and assessing the needs of clients, personal data may be processed to ensure that their needs are appropriately satisfied. This may include assessing whether the range of services provided to our clients is appropriate.
- Administration. To manage and administer our business and services, we may collect and process personal data. This may include (but is not limited to) maintaining internal business records, managing client relationships, hosting events, administering client facing applications, and maintaining internal operating processes.
- Regulatory. To undertake professional services, we may from time to time be required to collect and process personal data to fulfill regulatory, legal or ethical requirements. This may include (but is not limited to) the verification of identity of individuals.
- Services to businesses and other organizations. We process the personal data of individuals associated with our clients. Personal data may include any relevant financial or non-financial information necessary for us to provide our services.
- Services to individuals. Personal data may include contact details and tax identifiers, information about business activities, investments, and other commercial interests, and any other specifically relevant data.
- Administration. In to administer our site and to improve internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes. For example, we use this data to ensure that the website is presented well for individuals and is optimized appropriately.
- Functionality. To allow individuals to use some functionality of our website, certain personal data must be entered for features to work as intended.
- Security. To keep our site safe and secure, we may sometimes collect personal data, for instance login information and other data that can be used to verify identity.
- Promote and develop our offerings. Some personal data may be used to measure or understand the effectiveness of advertising we serve to individuals, and to ensure that only relevant advertising appears.
- Employment. We process an applicant’s personal data to assess their potential employment at MRP.
- Administration and management. We may also use this personal data to make informed management decisions and for administration purposes.
- Receiving goods and services. We process personal data in relation to our suppliers and their staff as necessary to receive the services.
- Providing services to our clients. Where a supplier or other service provider is helping us to deliver professional services to our clients, we process personal data about the individuals involved in providing the services to administer and manage our relationship with the supplier or other service provider and the relevant individuals and to provide such services to our clients.
- Administering, managing and developing our businesses and services. We process personal data to run our business, including:
- managing our relationship with suppliers;
- developing our businesses and services (such as identifying client needs and improvements in service delivery);
- maintaining and using IT systems;
- hosting or facilitating the hosting of events; and
- administering and managing our website and systems and applications.
- Security, quality and risk management activities. We have security measures in place to protect our and our clients’ information (including personal data), which involve detecting, investigating and resolving security threats. Personal data may be processed as part of the security monitoring that we undertake; for example, automated scans to identify harmful emails. We have policies and procedures in place to monitor the quality of our services and manage risks in relation to our suppliers. We collect and hold personal data as part of our supplier contracting procedures. We monitor the services provided for quality purposes, which may involve processing personal data.
- Promoting our services. We may use business contact details to provide information that we think will be of interest about us and our services. For example, industry updates and insights, other services that may be relevant and invites to events.
- Complying with any requirement of law, regulation or a professional body of which we are a member. We are subject to legal, regulatory and professional obligations. We need to keep certain records to show we comply with those obligations and those records may contain personal data.
- Individuals may request access to their personal data held by us as a data controller.
- Individuals may request us to rectify personal data submitted to us or, where appropriate, contact us via the relevant website registration page or by amending the personal details held on relevant applications with which they registered.
- Individuals may request that we erase their personal data.
- Where we process personal data based on consent, individuals may withdraw their consent at any time by contacting us or clicking on the unsubscribe link in an email received from us.
- Individuals may have other rights to restrict or object to our processing of personal data and the right to data portability.
- Individuals may request information about, or human intervention into, any automated data processing that we may undertake.